Privacy Policy

1. Introduction

VibeStamp ("we", "our", or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI assessment platform and related services (the "Service").

We are a sole trader operating as VibeStamp. We are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

• Name, email address, and contact details
• Professional information (job title, company, industry)
• Assessment responses and performance data
• Usage data and analytics
• Payment and billing information
• Communication preferences

2.2 Technical Information

We automatically collect certain technical information, including IP addresses, browser type, device information, and usage patterns through cookies and similar technologies.

3. How We Use Your Information

We use your personal information for the following purposes:

• To provide and improve our assessment services
• To process payments and manage your account
• To communicate with you about our services
• To generate assessment reports and analytics
• To comply with legal obligations
• To protect our rights and prevent fraud

4. Legal Basis for Processing

Under UK GDPR, we process your personal data on the following legal bases:

• Contract: To perform our contract with you for the provision of services
• Legitimate Interest: To improve our services and prevent fraud
• Consent: Where you have given explicit consent for specific processing
• Legal Obligation: To comply with applicable laws and regulations

5. Data Sharing and Disclosure

We may share your information in the following circumstances:

• With your explicit consent
• With service providers who assist in our operations
• When required by law or to protect our rights
• In connection with a business transfer or merger

We do not sell your personal information to third parties.

6. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure.

7. Your Rights

Under UK GDPR, you have the following rights:

• Right of Access: Request copies of your personal data
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Limit how we use your data
• Right to Data Portability: Receive your data in a structured format
• Right to Object: Object to processing based on legitimate interests
• Rights related to Automated Decision-Making: Human review of automated decisions

To exercise these rights, please contact us at privacy@vibestamp.com.

8. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements.

9. International Transfers

If we transfer your personal data outside the UK, we will ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses approved by the Information Commissioner's Office (ICO).

10. Cookies and Tracking

We use cookies and similar technologies to enhance your experience, analyse usage patterns, and provide personalised content. You can control cookie preferences through your browser settings.

11. Children's Privacy

Our Service is not intended for children under 16. We do not knowingly collect personal information from children under 16. If we become aware of such collection, we will take steps to delete the information.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

13. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us at:

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your personal data in accordance with data protection law.